Setting up iOS for Google Apps @ NC State

ATTENTION: Former GroupWise Users

If you previously used your device to check email or calendar with ActiveSync and GroupWise, it is recommend you delete all GroupWise accounts, contacts, and calendars from your device before proceeding.

 

Follow the steps below to setup Google Sync on your iPhone, iPad, or iPod Touch.

Requirements

Google Sync is only supported on Apple iOS versions 3.0 and above. 

You can check your current version by going to Settings > General > About > Version

If you're running an iOS before 3.0, upgrade to the latest iOS on Apple's site: http://www.apple.com/ios/ before setting up Google Sync.

Instructions

1. Open the Settings application on your device's home screen.
2. Open Mail, Contacts, Calendars
3. Press Add Account...

4. Select Microsoft Exchange

iOS 4.0+ allows multiple Exchange accounts to be configured. However, if you're on a device that doesn't let you add a second account, you could also use CalDAV to sync Google Calendar and IMAP to sync Gmail.

5. Enter your Google Apps Information

  • In the Email field, enter your UnityID@ncsu.edu address.

    Where UnityID is your login ID for NCSU services. An example UnityID would be jcdoe for user Jane C Doe. Do not use your first_lastname@ncsu.edu alias.

  • Leave the Domain field blank
  • Enter your UnityID@ncsu.edu email address as the Username
  • Enter your Unity password in the Password field
  • Optional: Change the Description to NCSU Google

6. Tap Next at the top of your screen.

Choose Cancel if the Unable to Verify Certificate dialog appears.

7. When the new Server field appears, enter m.google.com.

8. Select the Google services (Mail, Calendar, and Contacts) you want to sync.

Unless you want to delete all the existing Contacts and Calendars on your phone, select the Keep on my iPhone (or iPad or iPod touch) option when prompted. This will also allow you to keep syncing with your computer via iTunes.

If you want to sync only the My Contacts group, you must choose to Delete Existing Contacts during the Google Sync install when prompted. If you choose to keep existing contacts, it will sync the contents of the All Contacts group instead. If there are no contacts on your phone, the latter will happen -- the contents of your All Contacts group will be synced.

9. Tap Save at the top of your screen to complete the setup of Google Sync.

Synchronization will begin automatically if you have Push enabled on your device. You can also open the Mail, Calendar, or Contacts app and wait a few seconds to start a sync.



Optional Settings

Once your account is setup, you can revisit the account in Settings > Mail, Contacts, Calendars and choose which folders (labels) you'd like to push to your device as well as how much past email you'd like to keep synchronized to your device.


New Meeting Invitations

To receive and respond to meeting requests on your device, both Mail and Calendar need to be turned on, and New Invitations needs to be enabled in your Google Calendar settings.

To enable New Invitations:

  1. Sign in to your Google Calendar using the web browser on your phone or computer. 
    Note: If you use your iOS device, you will need to switch to the Desktop view. 
  2. Go to Calendar Settings > Calendars 
  3. Click on the Notifications link for the calendar you want to sync. 
  4. Under Email check New Invitations (and any of the other Invitation settings you want enabled), and click Save.

 

Sub-calendars

If you have sub-calendars that you want to appear on your device,

  1. Using your device, visit http://m.google.com/sync
  2. Tap "Sign In with your Google Account" and make sure to login with your full unityid@ncsu.edu address as your username and your password. 
  3. You should then see a ist of devices you have setup with Google Sync. 
  4. Tap the device that you'd like to allow to sync sub-calendars 
  5. Check the boxes beside the calendars you want to sync to your device. Note: Only sub-calendars which you have "view event details" or greater will be allowed to sync to your device.

 

Send Mail As

By default, when sending email from your iOS device it will be sent from your unityID@ncsu.edu. Google Apps @ NC State users can also send mail as their alias from their iOS device. For instructions visit: http://google.ncsu.edu/gettingstarted/ios-configure-send-mail